The most critical part of preparing for a trade show is figuring out the right way to ship your booth and supplies to the location of the event. It'd be best to leave the logistics to the pros and hire a reliable trade show freight shipping service because if your booth doesn't arrive on time, your participation in the show will be compromised.
The trouble is that most trade show and events only offer a small window to ship your materials directly to the show site. Another option that works for some exhibitors is to ship to the advanced warehouse to ensure your materials move into the show on time.
You can talk with the exhibition contact for advance warehouse availability. Besides time, you also need to be conscious about the cost of shipping your trade show materials..
Tips to Get the Best Rates on Trade Show Shipping
Everyone wants to get the best rates on any service or product they buy. So, it would be favorable if you were able to cut some trade show shipping costs too. Here are a few trade show shipping tips that can ensure the best shipping rate.
Ship Your Booth Early
The shipment of large items always costs more when you give a small shipping window to the freight carriers. On the other hand, if you give them a more significant window, they'll consolidate your shipment with multiple other shipments. So sharing a trip will reduce the cost of fuel, eventually reducing the cost of freight. This is an effective way to save money. However, your shipment will go through multiple stops, so that it will take longer. So you need to make sure you do trade show booth shipping early.
Manage Material Handling
Your freight will cost less if it doesn't require special handling. So you need to ensure that you manage your material handling in a way that your shipping cost reduces. Also, confirm that the:
Ensure Accuracy Of Bill of Lading
One of the vital factors of trade show shipping logistics is the Bill of Lading (BOL). It should include your shipment's destination as a trade show along with its address, booth number, the date of the event, the event name, the move-in date, the contact information of the coordinator on-site, and the freight class for the shipment.
Hire An Experienced Carrier
If you want your carrier to meet the deadlines you've provided and deliver everything in one piece, you must hire an experienced freight shipping carrier. They should also have staff at both locations to manage the shipment to avoid increased charges. And don't forget to get your freight insured just in case things go wrong.
Conclusion
A significant portion of the expense of participating in a trade show goes into trade show shipping. But you can use these tips to get around the trade show without the burden of additional charges. Factor all the costs and plan the whole trade show logistics, so nothing gets compromised.
If you are participating in a trade show and have no clue where to start planning your trade show shipping logistics, ML International Expo Logistics can help you prepare better. We have been serving our clients for years, ensuring successful trade show shipping. Request a quote today at this link.
The trouble is that most trade show and events only offer a small window to ship your materials directly to the show site. Another option that works for some exhibitors is to ship to the advanced warehouse to ensure your materials move into the show on time.
You can talk with the exhibition contact for advance warehouse availability. Besides time, you also need to be conscious about the cost of shipping your trade show materials..
Tips to Get the Best Rates on Trade Show Shipping
Everyone wants to get the best rates on any service or product they buy. So, it would be favorable if you were able to cut some trade show shipping costs too. Here are a few trade show shipping tips that can ensure the best shipping rate.
Ship Your Booth Early
The shipment of large items always costs more when you give a small shipping window to the freight carriers. On the other hand, if you give them a more significant window, they'll consolidate your shipment with multiple other shipments. So sharing a trip will reduce the cost of fuel, eventually reducing the cost of freight. This is an effective way to save money. However, your shipment will go through multiple stops, so that it will take longer. So you need to make sure you do trade show booth shipping early.
Manage Material Handling
Your freight will cost less if it doesn't require special handling. So you need to ensure that you manage your material handling in a way that your shipping cost reduces. Also, confirm that the:
- Material is packed in reusable wooden crates or secured on to pallets.
- Move in on your targeted date
- Try not to have multiple shipments and or late couriers to the show
Ensure Accuracy Of Bill of Lading
One of the vital factors of trade show shipping logistics is the Bill of Lading (BOL). It should include your shipment's destination as a trade show along with its address, booth number, the date of the event, the event name, the move-in date, the contact information of the coordinator on-site, and the freight class for the shipment.
Hire An Experienced Carrier
If you want your carrier to meet the deadlines you've provided and deliver everything in one piece, you must hire an experienced freight shipping carrier. They should also have staff at both locations to manage the shipment to avoid increased charges. And don't forget to get your freight insured just in case things go wrong.
Conclusion
A significant portion of the expense of participating in a trade show goes into trade show shipping. But you can use these tips to get around the trade show without the burden of additional charges. Factor all the costs and plan the whole trade show logistics, so nothing gets compromised.
If you are participating in a trade show and have no clue where to start planning your trade show shipping logistics, ML International Expo Logistics can help you prepare better. We have been serving our clients for years, ensuring successful trade show shipping. Request a quote today at this link.